Next year’s handbook in an afternoon.
Upload last year’s handbook once and it becomes accessible web pages. Every summer, say what changed. Review only those changes, then publish the web pages and an accessible PDF. The translations follow.
Bring this year’s handbook to the demo as a PDF or Word file.
The handbook is copied, re-dated and re-approved, usually in the summer rush.
Translations wait until the English version is final, then get rushed before school starts.
A scanned or flattened PDF can’t be read aloud or resized on a phone.
A handbook posted after the ADA deadline isn’t covered by the old-document exception.1
Import once. Roll forward every year.
Upload last year’s handbook
A PDF or Word file. It becomes web pages with real headings, so it can be searched, read aloud and translated.
Say what changed
“New school year dates. Replace the phone policy with the board’s wording. Bus times from the new routes.”
Review only the changes
Each change is marked, so you approve the four sections that moved instead of rereading sixty pages.
Publish everywhere
Web pages, an accessible PDF and translated versions, with a parent sign-off form if you want one.
During the school day
Students may use phones during lunch and passing periods not use phones from the first bell to the last bell. Phones stay off and in lockers.
Contacting your child
Families who need to reach a student during the day should call the front office at (555) 010-2200 (555) 010-2240.
Read the four changes, not the sixty pages.
Every change from last year is marked: what came out, what went in. Approve a section, or ask for a different wording in plain words.
- Nothing changes silently. Sections you didn’t ask to change stay exactly as approved last year.
- The board’s wording, word for word. Paste the approved policy text and it goes in as written.
- Translations after approval. Each language version updates once you approve the English.
A handbook people can actually read.
Web pages, not just a PDF
Readable on a phone, with a contents list and real headings.
Accessible
Web pages built to WCAG 2.1 AA, plus an accessible PDF for families who want to print.
Every language you need
Translated versions update when the English is approved, not weeks later.
Searchable
Families search for “phones” or “absences” instead of scrolling a long PDF.
Parent sign-off
A sign-off form behind the parent login. Every response lands in one list you can export.
For every school
A handbook for each school, or one district handbook linked from every school site.
Handbook questions.
What can we import?
Last year’s handbook as a PDF or Word file. It becomes web pages with headings and a contents list, ready to roll forward.
Do we have to rebuild the handbook every year?
No. Each summer you say what changed: new dates, new board policies, new bus times. The rest carries over exactly as approved, and you review only the changes.
Is the result accessible?
Yes. The handbook publishes as web pages built to WCAG 2.1 AA, plus an accessible PDF for families who want to download or print it.
How do translations work?
Once you approve the English version, the translated versions update to match, so families who read Spanish, Vietnamese or another language don’t wait.
Can parents confirm they’ve read it?
Yes. Add a sign-off form behind the parent login. Every sign-off lands in one list you can filter and export.
Sources
- U.S. Department of Justice, Fact sheet: the ADA Title II web and mobile accessibility rule. Documents posted before the compliance date are exempt only if they are no longer used to apply for, access or participate in services.
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